JobAfterNext

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Wages

Median annual wage, U.S.$47,540
Employment, U.S.1,706,790
Median hourly wage$22.86
Annual wage percentiles, U.S., May 2025
10th25thMedian75th90th
$33,280$38,830$47,540$58,000$66,350
By state (51)
StateEmploymentMedian annualLocation quotient
Alabama45,050$41,6301.94
Alaska5,390$48,5301.51
Arizona31,220$47,9400.88
Arkansas8,590$37,6300.60
California158,630$55,4000.79
Colorado29,120$48,6900.92
Connecticut22,650$57,2101.22
Delaware6,320$47,9701.19
District of Columbia11,800$59,9101.53
Florida104,000$45,9000.95
Georgia44,430$41,6000.83
Hawaii7,020$50,8301.02
Idaho7,570$43,7100.80
Illinois74,280$48,3101.11
Indiana20,100$44,2700.57
Iowa12,830$45,1500.75
Kansas32,120$42,2702.04
Kentucky18,420$44,2000.84
Louisiana28,040$38,7901.32
Maine6,740$49,8200.96
Maryland54,890$48,6801.81
Massachusetts37,750$57,9400.95
Michigan40,830$46,0200.84
Minnesota31,330$51,4000.97
Mississippi14,720$37,3401.15
Missouri33,180$43,5401.03
Montana4,520$43,9400.80
Nebraska16,240$46,7601.44
Nevada16,790$46,5700.99
New Hampshire9,050$48,0801.21
New Jersey65,960$50,2601.40
New Mexico25,430$46,4502.66
New York122,490$49,6001.15
North Carolina43,690$45,7900.81
North Dakota5,800$47,4801.23
Ohio54,790$46,2300.90
Oklahoma20,120$39,6601.07
Oregon23,150$51,7401.07
Pennsylvania65,310$46,2700.98
Rhode Island5,200$52,1400.95
South Carolina30,180$44,8801.19
South Dakota6,120$41,7001.22
Tennessee34,580$45,8100.96
Texas149,650$45,1400.97
Utah14,870$47,0500.78
Vermont3,360$48,9201.01
Virginia31,580$47,6200.70
Washington31,710$57,3300.81
West Virginia8,820$40,3701.15
Wisconsin28,100$47,7100.87
Wyoming2,250$45,4500.73

Similar occupations

Similarity is our measure: the cosine of importance x level over all 120 O*NET skills, knowledge areas and abilities. It is not an O*NET finding. More.

#OccupationJob ZoneSimilarity
1Office Clerks, General1-20.974
2Executive Secretaries and Executive Administrative Assistants30.973
3Medical Records Specialists30.973
4Legal Secretaries and Administrative Assistants30.973
5Receptionists and Information Clerks1-20.969
6Title Examiners, Abstractors, and Searchers1-20.968
7Correspondence Clerks1-20.967
8Court, Municipal, and License Clerks1-20.966
9Medical Secretaries and Administrative Assistants1-20.965
10Interviewers, Except Eligibility and Loan30.963

One skill away

Among the 50 occupations most similar to Secretaries and Administrative Assistants, Except Legal, Medical, and Executive, those at the same Job Zone or lower, where exactly one skill rated at least 3 in importance needs a level more than 0.75 points higher (on O*NET's 0-7 level scale). Our definition. Change the thresholds.

OccupationSkill to buildLevel gapSimilarity
Procurement ClerksMathematics0.760.961
Billing and Posting ClerksMathematics1.380.936

Software to learn next

Software used by at least 3 of the 20 occupations most similar to Secretaries and Administrative Assistants, Except Legal, Medical, and Executive, excluding software Secretaries and Administrative Assistants, Except Legal, Medical, and Executive already lists and any you named. Ranked by how many of them use it, weighted by how much more common it is among them than across all occupations (lift). Our ranking.

SoftwareSimilar jobs using itLift
Electronic health record EHR software5 of 2023.1x
Billing software6 of 2012.6x
Medical condition coding software7 of 208.1x
Corel WordPerfect Office Suite8 of 205.9x
Alpha Software Alpha Five3 of 2046.2x
IBM Check Processing Control System CPSC3 of 2046.2x
St. Paul Travelers e-CARMA3 of 2046.2x
Microsoft SharePoint Server4 of 209.2x
Healthcare common procedure coding system HCPCS5 of 205.8x
Thomson Reuters Westlaw3 of 2017.3x

Skills

From O*NET data. Importance is rated 1 to 5 and level 0 to 7.

SkillTypeImportanceLevel
Active ListeningEssential skill 4.00 3.75
SpeakingEssential skill 4.00 3.62
Reading ComprehensionEssential skill 3.88 3.88
WritingEssential skill 3.75 3.50
Service OrientationTransferable skill 3.50 3.12
Time ManagementTransferable skill 3.50 3.00
MonitoringEssential skill 3.12 3.25
CoordinationTransferable skill 3.12 2.88
Critical ThinkingEssential skill 3.00 3.62
Social PerceptivenessTransferable skill 3.00 3.00
Judgment and Decision MakingTransferable skill 3.00 2.62
Active LearningEssential skill 2.88 3.00
Complex Problem SolvingTransferable skill 2.88 2.62
Management of Personnel ResourcesTransferable skill 2.62 2.62
NegotiationTransferable skill 2.38 2.12
PersuasionTransferable skill 2.25 2.12
InstructingTransferable skill 2.12 2.38
Learning StrategiesEssential skill 2.12 1.88
Systems AnalysisTransferable skill 2.00 2.12
Systems EvaluationTransferable skill 2.00 1.75
MathematicsEssential skill 2.00 1.62
Quality Control AnalysisTransferable skill 1.88 1.38
Operations AnalysisTransferable skill 1.88 1.12
Operations MonitoringTransferable skill 1.88 1.00
Management of Material ResourcesTransferable skill 1.75 1.50
Management of Financial ResourcesTransferable skill 1.62 1.25
ProgrammingTransferable skill 1.62 0.75
Technology DesignTransferable skill 1.50 0.50
Operation and ControlTransferable skill 1.25not rated
Equipment MaintenanceTransferable skill 1.00not rated
Equipment SelectionTransferable skill 1.00not rated
InstallationTransferable skill 1.00not rated
RepairingTransferable skill 1.00not rated
ScienceEssential skill 1.00not rated
TroubleshootingTransferable skill 1.00not rated
Knowledge (33) and abilities (52)
Knowledge
NameImportanceLevel
Administrative 4.52 5.80
English Language 4.29 4.25
Computers and Electronics 3.84 4.56
Customer and Personal Service 3.76 4.36
Administration and Management 3.43 3.15
Mathematics 2.91 3.27
Communications and Media 2.76 2.47
Economics and Accounting 2.75 2.61
Personnel and Human Resources 2.73 2.56
Public Safety and Security 2.70 2.34
Education and Training 2.56 2.89
Telecommunications 2.48 1.62
Law and Government 2.44 1.98
Psychology 2.14 2.04
Transportation 2.11 1.67
Medicine and Dentistry 2.11 1.52
Therapy and Counseling 1.94 1.38
Sales and Marketing 1.89 1.94
Sociology and Anthropology 1.84 1.38
Production and Processing 1.73 1.46
Foreign Language 1.63 1.03
Philosophy and Theology 1.53 0.99
Chemistry 1.52not rated
Geography 1.49 1.06
Biology 1.42not rated
History and Archeology 1.41not rated
Mechanical 1.41not rated
Food Production 1.35not rated
Design 1.33not rated
Engineering and Technology 1.29not rated
Building and Construction 1.27not rated
Fine Arts 1.17not rated
Physics 1.12not rated
Abilities
NameImportanceLevel
Oral Comprehension 4.00 4.00
Oral Expression 4.00 4.00
Written Comprehension 4.00 3.88
Written Expression 4.00 3.88
Near Vision 3.88 3.88
Speech Recognition 3.75 3.75
Speech Clarity 3.75 3.25
Information Ordering 3.62 3.12
Problem Sensitivity 3.12 3.00
Category Flexibility 3.00 3.00
Deductive Reasoning 3.00 2.88
Inductive Reasoning 3.00 2.88
Selective Attention 3.00 2.88
Time Sharing 2.88 2.75
Fluency of Ideas 2.50 2.00
Far Vision 2.25 2.12
Perceptual Speed 2.25 2.00
Visualization 2.12 2.00
Wrist-Finger Speed 2.12 2.00
Memorization 2.12 1.88
Number Facility 2.12 1.75
Finger Dexterity 2.12 1.62
Flexibility of Closure 2.00 2.12
Originality 2.00 2.00
Speed of Closure 2.00 2.00
Mathematical Reasoning 2.00 1.75
Visual Color Discrimination 2.00 1.50
Manual Dexterity 2.00 1.38
Arm-Hand Steadiness 2.00 1.25
Auditory Attention 1.88 1.38
Hearing Sensitivity 1.88 1.12
Control Precision 1.88 1.00
Trunk Strength 1.75 0.88
Dynamic Strength 1.12not rated
Depth Perception 1.00not rated
Dynamic Flexibility 1.00not rated
Explosive Strength 1.00not rated
Extent Flexibility 1.00not rated
Glare Sensitivity 1.00not rated
Gross Body Coordination 1.00not rated
Gross Body Equilibrium 1.00not rated
Multilimb Coordination 1.00not rated
Night Vision 1.00not rated
Peripheral Vision 1.00not rated
Rate Control 1.00not rated
Reaction Time 1.00not rated
Response Orientation 1.00not rated
Sound Localization 1.00not rated
Spatial Orientation 1.00not rated
Speed of Limb Movement 1.00not rated
Stamina 1.00not rated
Static Strength 1.00not rated

Software used

Examples from O*NET data. "Hot" and "in demand" are O*NET flags for technologies often listed in job postings.

All 129
  • Microsoft Project hot
  • Microsoft SQL Server hot
  • Microsoft SharePoint hot
  • Microsoft Teams hot
  • Microsoft Visio hot
  • Microsoft Windows hot
  • Mozilla Firefox hot
  • Oracle Database hot
  • Oracle PeopleSoft hot
  • Oracle Primavera Enterprise Project Portfolio Management hot
  • SAP Concur hot
  • SAP software hot
  • SAS hot
  • Salesforce software hot
  • Slack hot
  • Teradata Database hot
  • Yardi software hot
  • Zoom hot
  • 3M Post-it App
  • ADP Workforce Now
  • Adobe Dreamweaver
  • Airtable
  • Apache HTTP Server
  • Apache Pig
  • Apache Solr
  • Apple Keynote
  • Appointment scheduling software
  • Blackbaud The Raiser's Edge
  • Blackboard software
  • Citrix cloud computing software
  • ClassDojo
  • Customer information control system CICS
  • Data entry software
  • Data warehouse software
  • Database software
  • Delphi Technology
  • Dictation software
  • Dropbox
  • Drupal
  • Evernote
  • FaceTime
  • FileMaker Pro
  • Filing system software
  • Fund accounting software
  • Google Drive
  • Google Meet
  • Google Sites
  • Google Slides
  • GroupMe
  • Handheld computer device software
  • Human resource management software HRMS
  • IBM Cognos Impromptu
  • IBM InfoSphere DataStage
  • IBM Maximo Asset Management
  • IBM Notes
  • IBM Power Systems software
  • IBM WebSphere
  • Intrado SchoolMessenger
  • LexisNexis
  • LinkedIn
  • LogMeIn GoToMeeting
  • LogMeIn GoToWebinar
  • Loom
  • McAfee
  • Medical procedure coding software
  • MicroStrategy
  • Microsoft Dynamics
  • Microsoft Dynamics GP
  • Microsoft Dynamics SL
  • Microsoft Exchange
  • Microsoft OneNote
  • Microsoft Publisher
  • Minitab
  • NetSuite ERP
  • NortonLifeLock cybersecurity software
  • Oracle Business Intelligence Enterprise Edition
  • Oracle E-Business Suite Financials
  • Oracle Fusion Applications
  • Oracle Hyperion
  • Oracle JD Edwards EnterpriseOne
  • Oracle PeopleSoft Financials
  • Oracle Solaris
  • Oracle Taleo
  • Qlik Tech QlikView
  • Quest Erwin Data Modeler
  • SAP Business Objects
  • SAP Crystal Reports
  • Sage 50 Accounting
  • Schoology
  • Skype
  • SmugMug Flickr
  • Social media sites
  • Tax software
  • Timekeeping software
  • Veritas NetBackup
  • Web browser software
  • Web conferencing software
  • YouTube
  • people@work

Where it concentrates

Metro areas ranked by BLS location quotient: the occupation's share of the area's jobs divided by its share of all US jobs. Above 1 means more concentrated than the nation. Metros employing fewer than 100 are left out.

Metro areaEmploymentLocation quotientMedian annual
Santa Fe, NM2,4103.55$50,170
Carson City, NV9602.73$49,270
Las Cruces, NM2,3602.69$41,030
Albuquerque, NM11,0202.48$46,950
Farmington, NM1,2502.39$45,860
Topeka, KS2,9202.29$39,500
Montgomery, AL4,0602.24$40,260
Lawrence, KS1,2302.16$42,630
Jefferson City, MO1,8802.14$40,980
Ponce, PR1,4802.13$24,130

More metros, other thresholds